Woodson Research Center: Reproductions and publishing

Patrons may use our reading room scanner at no charge pending staff review for fragility of materials.

Scans made by Woodson staff for researchers:

• Regular rate: $3.00

Sending image files over Rice network or via ftp:

• Free

Items larger than 11"x17" require a special order and can only be completed by Woodson staff.  Price depends on size of item and difficulty in capturing the item. Duplication of Materials.

Photocopying & photoduplication requests are allowed except in case of very fragile materials.

• Photoduplication that might damage or alter the original in any way is not allowed.
• Original artworks, or tightly bound, fragile or oversize books cannot be copied on a copying machine. However, these materials can usually be photographed or scanned from above.
• Please specify the purpose [study, publication, or exhibition] for which the reproduction is intended.
• The WRC reserves the right to limit the size of photoduplication orders and to not duplicate an entire archives.
• The Copyright Law of the United States [Title 17, United States Code] governs the making of photocopies or other reproductions of copyrighted materials. The WRC reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

Cost of black and white photocopies

• $ 0.15 per page when made by patron on-site
• $ 0.25 per page when made by Woodson staff

PDFs (Reference quality made by Woodson staff-letter or legal size only)

• $0.50 per page 

1.) Determine copyright status of specific materials to be published. The WRC only provides permission to publish for items under Rice University copyright.

2.) Request permission to publish or exhibit WRC materials.  Submit completed and signed Permission to Publish form to the WRC staff.

3.) Select appropriate citation format.  When publishing entire works or portions of entire works, complete and accurate citations should be used, even if the item is not under copyright protection.

• For original materials: [Item title, collection title, box and folder number], Courtesy of Woodson Research Center Fondren Library, Rice University.
• For digital materials from our website: [Item title, collection title, URL of webpage], Courtesy of Woodson Research Center Fondren Library, Rice University.